A Comprehensive Guide to Creating Your Wedding Runsheet

Your wedding day is one of the most important days of your life, and you want to make sure everything goes smoothly. One of the best ways to ensure that your wedding day runs like clockwork is to create a detailed wedding runsheet, also known as a wedding timeline.

A wedding runsheet is a detailed schedule of events that outlines the timing and order of all activities during the wedding day. It helps you and your vendors stay organized and ensures that everyone is on the same page.

Here are some tips on how to create a wedding runsheet that will help you have the stress-free and unforgettable wedding day you deserve:

Start with the ceremony time

The ceremony time is usually the most important and non-negotiable element of the day. Use this as your starting point and work backwards to determine when other activities should take place.

Plan for pre-ceremony activities

Plan for pre-ceremony activities such as hair and makeup, getting dressed, and taking photos. Make sure to build in plenty of time for each activity and allow for some buffer time in case things run longer than expected.

Include time for transportation

If the ceremony and reception are in different locations, make sure to include transportation time in your runsheet.

Plan the reception

Plan for the reception activities, including the cocktail hour, dinner, speeches, cake cutting, and dancing. Make sure to build in plenty of time for each activity, including time for guests to move from one area to another if necessary.

Schedule sunset portraits

Determine the best time for sunset portraits by checking the scheduled sunset time for your wedding date and location. The best time for sunset portraits is during the "golden hour," which is the hour before sunset. Allow 15 minutes before and after the scheduled sunset time for a total allocation of around 45 minutes to 1 hour. Make sure to communicate the timing and location of the sunset portraits to your photographer.

Consider contingencies

It's always a good idea to build in some extra time for contingencies, such as traffic delays, unexpected changes to the schedule, or last-minute emergencies.

Share the runsheet with vendors

Make sure to share the runsheet with all the vendors involved in the wedding, including the photographer, videographer, caterer, and DJ or band.

Communicate the schedule to the wedding party

Make sure the wedding party knows the schedule and when they need to be ready for each activity.

Creating a detailed wedding runsheet can help ensure that your wedding day runs smoothly and all activities are timed perfectly, including the important sunset portraits. By following these tips, you can help ensure that your wedding day is stress-free and unforgettable.

In conclusion

Your wedding day is one of the most important days of your life, and you want to make sure everything goes smoothly. Creating a wedding runsheet can help ensure that your wedding day runs like clockwork and that all activities are timed perfectly. Use these tips to create a comprehensive wedding runsheet that will help you have the stress-free and unforgettable wedding day you deserve.